RECEPTIONIST (MATERNITY COVER)
THE JOB
Early Childhood Ireland is seeking a professional and experienced
candidate for the role of Receptionist / Administrator in a busy
office environment. This is an exciting opportunity for an
enthusiastic person to join our team. The successful candidate will
play a key role, creating an excellent impression of the organisation
as well as being the first point of contact for all members and
non-members. The successful candidate will work with the Membership
Services team and report to the Membership Manager.
THE PERSON
The successful candidate will have previous receptionist experience
and strong Microsoft Office skills as well as a clear understanding of
what good customer service looks like. A detailed person specification
is available at the end of this information pack.
JOB DESCRIPTION
Early Childhood Ireland is the leading membership organisation in the
sector, with over 3,**Apply on the website** members. Our vision is
that every young child is thriving and learning in quality early
childhood settings.
JOB TITLE: Receptionist (Maternity Cover)
REPORTING TO: Membership Manager
CONTRACT: Temporary (maternity cover)
JOB PURPOSE
The purpose of this post is to support the work of Early Childhood
Ireland in meeting the expectations and needs of its members.
RESPONSIBILITIES
The receptionist (maternity cover) will have the following
responsibilities:
* Reception - Answering incoming calls promptly in a friendly and
professional manner
and directing calls to the relevant team
* Logging all calls on CRM
* Managing the general Info email inbox, directing emails to
relevant department
_OFFICE DUTIES_
* Meeting & greeting visitors
* Logging, sorting and distributing the daily post as appropriate
* Dealing with visitor queries, drop offs and collections
* Assisting with external suppliers of products and services to the
office
* Keeping a record log of all visitors in/out of the building
* Maintaining a neat and tidy reception area
* Ensuring meeting rooms are prepared in advance of all meetings
_ADMINISTRATION_
* Day to day ad hoc administration and secretarial tasks to support
the Membership and Operations team
* Reviewing and processing data
* Updating the CRM with post, calls and meetings
* Assisting the Garda Vetting team to review and process
applications
* Supporting members with Garda Vetting queries
* Compiling monthly and quarterly reports
* Provide support to the membership team during renewal period
* Project work as required
_OTHER_
* At all times undertake the role in a professional manner,
maintaining a high-quality
standard of work, in accordance with the aims, values and ethos of
ECI.
* Undertake any other such relevant duties as may from time to time
arise and are
considered appropriate.
PERSON SPECIFICATION
* Excellent oral and written communication skills
* Demonstrated ability to work independently as well as part of a
team
* Multi-tasking and time management skills, with the ability to
prioritise tasks
* Excellent organizational and interpersonal skills are vital
* Strong administrative skills
* Excellent keyboard skills
* Effective time management skills
_ESSENTIAL REQUIREMENTS_
* Knowledge/background in the early years sector
* Previous receptionist experience
* Strong Microsoft Office skills (Word, Excel, PowerPoint)
* Clear understanding of what good customer service looks like
_PERSONAL ATTRIBUTES AND QUALITIES_
* Dependable
* Organised
* Professional and hardworking
TERMS AND CONDITIONS
EMPLOYER: EARLY CHILDHOOD IRELAND
LOCATION: TALLAGHT, DUBLIN **APPLY ON THE WEBSITE**
* This is a Maternity Cover post reporting to the Membership Manager.
* A basic salary in the range ?**Apply on the website**,**Apply on
the website** ? ?**Apply on the website**,**Apply on the website**
is offered. The starting salary will be commensurate with
qualifications and experience.
* A pension contribution of 6% on successful completion of probation
period is provided.
* There is a holiday entitlement of **Apply on the website** days
* Hours of Work: This role is a 9am to 5pm mandatory role with set
lunch break of 1.**Apply on the website**pm to 2.**Apply on the
website**pm. Flexible working options are not available. From time to
time it will be necessary to work outside normal office hours, time in
lieu would apply.
* Garda Vetting is a requirement of this post.
* Candidates should be legally entitled to live, travel and work in
the EU.
APPLICATION PROCESS
To apply, please submit an up-to-date CV and letter of application to
Rita Dolan **Apply on the website** before **Apply on the
website**.**Apply on the website** noon on Friday **Apply on the
website** February **Apply on the website**. The CV should be no more
than three pages long. Interviews will be held on the week beginning 7
March **Apply on the website**.
* Shortlisting of candidates may apply and will be on the basis of
the Job Description and Person Specification. Candidates may be asked
for further information or to undertake other tasks to assist in the
assessment process.
* Early Childhood Ireland strives to be an Equal Opportunities
Employer.
* Early Childhood Ireland does not require the assistance of
third-party recruitment agencies at this time.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
